Building Use Policy

Purpose and Scope:

This policy serves to outline the terms and conditions under which the buildings and property belonging to Trinity Lutheran Church may be used. The policy applies to members of Trinity Lutheran and non-members as outlined below.

For inquiries regarding using Trinity's buildings and/or parking lot(s), please send an email to secretary@trinityaustin.org.

Members:

Members of Trinity Lutheran Church may use the property belonging to Trinity as follows:

• The Sanctuary is for sacred uses only, such as the Divine Service for those with whom we are in fellowship. Fellowship status is determined by the Pastor in consultation with the Board of Elders.
• All other property may be available for use at the discretion of the Board of Trustees in consultation with the Pastor.
• To reserve the property or schedule an event, details about the should be provided to any member of the Board of Trustees no less than two weeks in advance. Please note that this is the minimum notice accepted and that a "first come, first served" approach will be taken to all conflicting requests. Official Church activities will have priority over all requests.
• Tables, chairs, overhead projectors, TV, and podiums may be rearranged and/or moved out of the way. All other furniture is to remain in place. Any additional furniture, art work, etc. must be approved by the Board of Trustees in consultation with the pastor. The user shall be responsible for restoring the room to its original configuration or pay the Building Curator $50 to do this.
• The member requesting to use the property must either agree to clean the building or property at the end of the event or pay a fee of $100 to have it cleaned by the Church's janitorial service. If the member is electing to pay the fee, it shall be paid to the Building Curator made payable to Trinity Lutheran Church.
• Use of the property for storage or other minimal impact activities may be approved by the Board of Trustees in consultation with the Pastor. The fees associated with such use will be negotiated at the time of approval.

Non-Members:

Non-members may use the property belonging to Trinity as follows:

• Sanctuary use is not permitted.
• All other property may be available for use at the discretion of the Board of Trustees in consultation with the Pastor.
• All non-members should list a member of Trinity Lutheran as a reference when requesting building use.
• Vendors, caterers, or businesses must provide proof of liability insurance.
• Tables, chairs, overhead projectors, TV, and podiums may be rearranged and/or moved out of the way. All other furniture is to remain in place. Any additional furniture, art work, etc. must be approved by the Board of Trustees in consultation with the pastor. The user shall be responsible for restoring the room to its original configuration or pay the Building Curator $50 to do this.
• To reserve a building or schedule an event, details about the event should be provided to any member of the Board of Trustees no less than two weeks in advance. Please note that this is the minimum notice accepted and that a "first come, first served" approach will be taken to all conflicting requests. Official Church activities will have priority over all requests.

• The following fees* will be assessed (Payments shall be made in advance to the Building Curator payable to Trinity Lutheran Church):
  • Auditorium – A minimum of $500 for up to 4 hours. $125 for any part of an hour thereafter
  • Fellowship Hall and Courtyard – A minimum of $200 for up to 4 hours. $50 for any part of an hour thereafter.
  • Classrooms / Education Wing – A minimum of $200 per classroom for up to 4 hours; $50 for any part of an hour thereafter. A minimum of $800 for all 4 classrooms for up to 4 hours; $200 for any part of an hour thereafter.
  • Library – A minimum of $200 for up to 4 hours. $50 for any part of an hour thereafter.
  • All of the above – A minimum of $1000 for up to 4 hours. $250 for any part an hour hereafter.
• Use of the property for storage or other minimal impact activities may be approved by the Board of Trustees in consultation with the Pastor. The fees associated with such use will be negotiated at the time of approval.

*Note: The non-member fee includes a nominal building rental charge, the cleaning fee, and the cost of liability insurance.